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BRANDED PRODUCTS FROM 500 PCS. | FREE DELIVERY FROM 700 PLN

PHONE: 61 8115 144 | info@produktydlahoteli.pl

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Privacy Policy

This document explains how we process the personal data of Users of the website www.produktydlahoteli.pl, in particular:

  • Who is the controller of your personal data,
  • What data we process and whether the processing of such data is necessary in relation to the services we provide electronically,
  • For what purpose and on what legal basis we process the data,
  • How long we process the data,
  • What rights our Users have as data subjects,
  • To whom we disclose the data

By using the website www.produktydlahoteli.pl hereinafter referred to as the “Service”, you consent to the practices described in this Privacy Policy. We inform you that we use all technical and organizational measures necessary to ensure the security of personal data and to protect it against accidental or unlawful destruction, accidental loss, alteration, unauthorized disclosure, or access. We collect your personal data provided while using the Service with the utmost care and in accordance with applicable legal regulations, respecting the right to privacy and guaranteeing that the data provided will be properly protected against access by third parties. Information is stored and processed on highly secure servers with appropriate security measures in place.

Personal Date Controller

The controller of your personal data is Vaneco Sp. z o.o., with its registered office at: St. Nektarowa 2, 62-002 Jelonek, Tax ID 9721355301, hereinafter referred to as the “Controller”, which determines the purposes and means of data processing in accordance with Article 26 of the GDPR, i.e., Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Date Protection Regulation), hereinafter referred to as the “GDPR”. The Controller can be contacted at the above address, by e-mail at info@vaneco.pl, or by phone at +48 61 812 52 92.

Date Protection Officer

The person appointed by the Controller, whom you may contact in all matters related to the processing of personal data and the exercise of rights related to such processing, is the Date Protection Officer, Jakub Połczyński.

Contact details of the Date Protection Officer:

  1. by post at: St. Nektarowa 2, 62-002 Jelonek,
  2. by phone at: +48 61 812 52 92
  3. by email: jakub.polczynski@vaneco.pl

Type of Personal Date Collected

When using the Service, you may be asked to provide certain personal data, in particular by completing a contact form or order form. The data collected by the Controller includes: first name, last name, email address, phone number, company name, company address, and correspondence address. Providing the above data is voluntary but necessary to use certain services or functionalities of the Service, including placing and completing an order. Your personal data may also be processed when you send email correspondence or contact us by phone.

Purpose and Legal Basis for Date Processing

Personal data obtained by the Controller while using the Service is processed for the purpose of:

  • Handling and fulfilling orders for products offered through the Service, including ensuring proper quality of service and correct settlements (legal basis: Article 6(1)(b) GDPR);
  • Compliance with legal obligations imposed on the Controller, including those arising from accounting and tax regulations, or related to data retention for the purposes of future proceedings by authorized authorities, and ensuring the security of provided services in accordance with applicable regulations (legal basis: Article 6(1)(c) GDPR);
  • Marketing purposes based on consent (legal basis: Article 6(1)(a) GDPR), for the promotion of services provided by the Controller and cooperating entities (our partners),
  • Pursuing the Controller’s legitimate interests (legal basis: Article 6(1)(f) GDPR), which include:
    1. activities aimed at better matching products and services to users’ needs, general optimization, optimization of service processes, and building knowledge about our users,
    2. creating summaries, analyses, and statistics for the Controller’s internal purposes, based on aggregated or anonymous data that does not allow user identification, particularly to evaluate the operation of the Service, measure website traffic, assess its functionality and user interest, as well as for planning offer development, improving our IT systems, and ensuring network and information security.
    3. establishing, defending, or pursuing claims (including, in particular, examining and handling your complaints related to the contract and responding to them);
    4. measuring user satisfaction, determining the quality of our services and the level of user satisfaction with the Service,
    5. direct marketing, which allows us to offer our services or those of our cooperating entities (our partners) directly, including tailoring them to users’ needs (profiling),,
    6. statistical and archival (evidentiary) purposes, constituting the Controller’s legitimate interest in securing information in case there is a legal need to demonstrate certain facts.

The information collected may be processed in an automated manner (including in the form of profiling). Profiling is used to analyze or predict the personal preferences and interests of individuals using the Service and to tailor the content available on the Service to those preferences. Profiling may also be used for marketing purposes, i.e., to adjust marketing offers to the preferences of our Users. For this purpose, we collect data related to your activities in your interactions with the Controller, i.e., so-called behavioral data concerning your actions. We also collect information about the use of the Service based on access logs and the IP addresses of Service users. The data collected in this way does not contain the identity of users; however, it may be used to analyze the performance and security of the Service, diagnose potential personal data breaches, and identify solutions. Such data also constitutes statistical information about visitors to our Service (e.g., information about the region), which allows us to tailor our offer.

Information on the requirement/voluntary provision of data

Providing your personal data is entirely voluntary, but necessary to maintain the functionality of the website, including sending a contact form or placing an order through the Service. Failure to provide personal data will result in the inability to provide our services in full. Recipients of data: Your personal data may be disclosed to entities that enable us to perform the contract, i.e., our employees and associates, our partners (companies we cooperate with), including postal or courier service providers. Your data may also be accessed by entities processing personal data on our behalf, i.e., our subcontractors providing advisory, consulting, audit, legal or accounting services, entities operating our ICT systems or providing ICT tools, advertising agencies, and other entities intermediating in the sale of our services or the organization of marketing campaigns. Your personal data is not transferred outside the European Union or the European Economic Area. The data will be processed as long as the legal basis for processing exists. The Controller stores the data for the period necessary to properly execute the contract, but no longer than the statute of limitations for claims. If the processing is based on the Controller’s legitimate interest, the data will be retained for as long as this legitimate interest exists.

Rights of data subjects

You have the following rights related to the processing of your data by us:

  • the right to access your data and receive a copy thereof,
  • the right to rectify (correct) your data,
  • the right to erasure of data,
  • the right to restriction of processing,
  • the right to data portability,
  • the right to lodge a complaint with the supervisory authority (President of the Personal Date Protection Office),
  • the right to object to the processing of data.

The right to object to the processing of your personal data by us for direct marketing purposes. If you exercise this right, we will cease processing your data for this purpose. The right to object to the processing of your personal data by us for purposes arising from our legitimate interests - this is possible due to reasons related to your particular situation, unless there are overriding legally justified grounds for processing, or the data is necessary for establishing, exercising, or defending legal claims.

Entities processing personal data on behalf of the Controller

Date may be transferred to entities processing personal data on behalf of the Controller, including IT service providers, marketing agencies, etc. Such entities process data on the basis of an agreement with the Controller and solely in accordance with our instructions. In such cases, we require third parties to maintain confidentiality and information security and verify that they provide appropriate personal data protection measures.

Entities that may process your personal data:

Date may also be disclosed to entities authorized to obtain it under applicable law, e.g., law enforcement authorities. To the extent permitted by applicable law, we may also disclose your data to entities engaged in debt collection and trading of receivables.

Transfer of data outside the EEA

Entities that may process your personal data are mainly located in the countries of the European Economic Area (EEA) or in Switzerland, recognized as a country providing an adequate level of personal data protection. Some, e.g., Google, are located outside the EEA. When transferring your data outside the EEA, we ensure that entities authorized to process your personal data provide guarantees of a high level of data protection. These guarantees arise in particular from the commitment to use standard contractual clauses adopted by the Commission (EU) pursuant to Article 46(2) of the GDPR.

Cookies

Our Service uses technologies such as cookies to collect and process data. This data is used to enable your identification when using services provided through the Service or to maintain a session. Cookies are used to provide services at the highest level, to optimize the content available on the Service, tailor it to individual user needs, and for advertising and statistical purposes. This data does not allow for the unequivocal identification of a person. Cookies are small text files stored by the browser on a computer or mobile device (end device). They contain sets of information stored on the end device when the Service is visited. On each subsequent visit, they are sent back to the Service from which they were obtained or to another that recognizes the cookie. Cookies are useful because they allow the website to recognize the user’s device upon returning to the Service. Cookies do not destroy or damage the system on your device, stored files, nor intentionally adversely affect its performance or functionality. Identification is impersonal and anonymous, and the data only concerns the manner and form of using the Service. More information about cookies can be found in the "Help" section of your web browser.

Purpose of Using Cookies

Within the Service, cookies are used for the purpose of:

  • fulfilling orders and providing services;
  • customizing the content of the Service according to your preferences and optimizing website usage; in particular, these cookies allow the recognition of your device and display the Service tailored to your individual needs;
  • creating statistics that help understand how users use the Service, enabling improvements to its structure and content;
  • displaying advertisements tailored to your specific needs and interests, as well as your location;
  • ensuring the security and reliability of the Service;

Types of Cookies Used

Within the Service, two main types of cookies are used: session cookies - temporary files stored on your device until logout, leaving the Service, or closing the software (web browser); and persistent cookies - files stored on your device for a set period defined by the cookie parameters or until deletion. Cookies, especially persistent cookies, do not contain any personal data. Names, email addresses, or IP addresses are not recorded through them. They are not used to create an individual customer activity profile.

For the purposes of the Service, we use the following types of cookies:

  • required cookies - these are necessary for smooth navigation of the Service and use of all its features.
  • performance cookies - collect information about how users interact with the Service, e.g., most visited pages and error messages. They do not collect information identifying users. Their purpose is to improve the performance of the Service;
  • functionality cookies - these allow the website to remember choices made by the user (such as username, language, or region) and provide features tailored to individual needs (if available). For example, the site may remember text size, font, and other customized page elements. Information collected is anonymous and does not track users on other websites;
  • advertising cookies - help deliver ads relevant to the user’s interests. They may collect information on browsing habits and tailor ad content accordingly;
  • statistical cookies - used for counting statistics related to the Service;

Managing Cookies

Your browser is likely configured by default to accept all cookies. However, you can independently change cookie settings at any time, specifying conditions for storing and accessing cookies on your device; These settings can be changed via your web browser. In particular, they can block automatic handling of cookies or notify you each time a cookie is placed on your device; Detailed information on managing cookies is available in your software (browser) settings. Cookies can be deleted at any time using browser functions. Changing these settings may result in the loss of access to certain services or features. For additional information, you can contact us as described above.